The Role of the Academic Studies Advisor (ASA)
The ASA shall mediate in the following matters:
- a) Supports the more effective transition of students from secondary to higher education, especially in the case of first-year students.
- b) Provides information on the general operation of the Department’s Undergraduate Curriculum, the organization of the Department’s Study Guide, the infrastructure offered, the laboratory structures and the possibility for students to participate in laboratory activities and in research projects developed in the Department.
- c) Informs about the services offered by the University of the Aegean to its students for the support of their studies.
- d) Encourages their participation in the exercises and tutorials offered, in order to support their progress in their courses in the best possible way, as well as for the systematic cooperation with the Faculty Members both in the context of teaching and research activities and in the preparation and writing of assignments.
- e) Provides support to identify the optimal combinations of courses within the offered Curriculum, so that they can choose the most appropriate courses according to their personal interests, skills, and abilities.
- f) Monitors the students academic progress during the guidance period. In order to ensure the smooth completion of the study programme, the ASA provides support to students in the event of any problems arising either from poor attendance or from assessment results in individual courses, which may constitute an obstacle to the smooth progression of their studies.
- g) Provides support for the formulation of the individual planning of students with regard to both the continuation of their studies at postgraduate and doctoral level and their professional development, based on their interests, and informs them about the postgraduate programmes offered in the Department and the professional opportunities they may have as graduates of the Department.
In the exercise of his/her responsibilities, the ASA shall cooperate with the President, the Faculty Members, and the staff of the Department in order to settle issues arising in the exercise of his/her responsibilities.
The ASA prepares an annual report on the flow of the process and any problems/malfunctions raised by the students concerning the functioning of the Department/Institution. The report is submitted to the Undergraduate Study Programme Committee and to the Internal Evaluation Group (IEG) which, at the end of each academic year, jointly recommend to the Departmental Assembly proposals for the management of the problems.
Contact with the Academic Studies Advisor
The ASA creates a list of the institutional e-mail addresses of the students for whom he/she is responsible within his/her area of responsibility and arranges communication with them (either in person, by telephone or online). In addition, complementary to posting the hours of collaboration on the Department’s website, he/she shall also indicate them on his/her Notice Board. The meetings may be held both individually, with each student, and in groups, to discuss issues of common interest.